Since 17th of December, 2021 all companies and official authorities in the EU are obligated to institute a whistleblower system. Failing this, they risk liability and damage to their reputation. We advise that you implement these new requirements now: quickly, easily and on time. The comprehensive whizzla package ensures that all considerations are taken care of, and you are totally compliant within a few hours.
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Whistleblower systems enable companies to meet the new compliance regulations. They create the channels needed for employees, customers, suppliers or any other business partners, to report compliance-relevant irregularities anonymously. These include legal violations such as money laundering or discrimination. In addition, going forward, companies are obliged to process these reports with an appropriate time period. Our whistleblower system also ensures timely compliance.
The EU Whistleblower Directive obligates the following organisational structures to introduce a reporting system:
The systems are designed to protect whistleblowers and to make things easier to report. This gives companies the opportunity to handle grievances internally before they go public, or become the subject of a legal dispute.
But, new risks are also created. General managers may be held personally liable in the absence of instituting a whistleblower system, or if the reports are not processed in a timely manner. In addition, whistleblowers will be led to release information publicly, if a report is not properly dealt with. This may disembogue into reputational damage as well as major financial damages.
In accordance with the new EU regulations
whizzla is really simple and intuitive. The system guides the whistleblower through the entire process while ensuring complete anonymity. The advantages include transparency, user-friendliness and security. In contrast, communication systems that operate via mail, phone or answering machine-based reporting systems do not safeguard from data loss, nor do they guarantee complete anonymity.
whizzla is a holistic solution. The software package contains everything you need to meet all the legal requirements. It can also be individually adapted to your specific needs. In addition to the software, you will also get support via our information package. This enables you to communicate with, and explain to your organisation, exactly how whizzla works and why reporting channels are so important. You will receive implementation material, standardised company guidelines, as well as assistance for communicating the ins and outs to third parties. You are always welcome to reach out to us directly.
Whistleblowers can submit an anonymous report here. All you have to do is fill out a predefined questionnaire. The boxes for entering information are easy to understand so as to avoid any difficulties when entering data. The system can be individually adapted to your company. Whistleblowers are able to inform themselves on the legal requirements, as well as receive explanations on system security and anonymity. Whistleblowers are allocated a PIN and a case processing number. It enables them to log into the system at any time, to answer questions, or to provide further information.
Here you can process the report in accordance with legal requirements. You will be able to see and manage your deadlines as well as follow up on all information, at any time, anonymously. In addition, you can split up, or restrict, processing within your compliance team in order to ensure added security. The software enables you to export and save overviews of current and completed notification procedures at any time. Your compliance team can also communicate with the whistleblower anonymously, via the case processing section, ask questions, or obtain further information.
whizzla can be accessed via a link, a barcode or utilising a link created on your organisation's website. When submitting the report, the whistleblower is guided through a form and a questionnaire, ensuring that all important information is provided. Before the notification is sent, the whistleblower receives an individualised password. It is the only way to gain access when cited together with the case number.
The compliance department receives an email informing them that a new report has been received. You should then log in to whizzla to ensure that the report is accepted within the given timeline. The compliance department can see all processes and processing status in the dashboard overview. After accepting a report, a whistleblower is informed that a member of the compliance department has been entrusted with the report.
Whistleblowers can log in with their PIN and case number at any time and view their report's current processing status. You can also communicate anonymously, via a secured system, with the compliance department. The report can now be followed via a chat function so that further information can be obtained if necessary.
After successful processing and resolution of the report, the case can be closed. This can be done by the compliance department or the whistleblower. All data relating to a report are still available to the compliance department and will only be deleted (automatically) after 6 months. The whistleblower also has access to the resolved case via the access data, until the case is deleted.
whizzla is a product of lexato GmbH and therefore is not part of your organisation. This ensures that the legal requirements are fulfilled. It can also be seamlessly integrated into your website from a technological viewpoint.
whizzla is a plug & play software solution. We also provide additional information, free of charge, to assist with the implementation, for the internal and external process of setting things up. The solution is available in all common corporate languages. A rollout can be carried out quickly and easily.
Protecting whistleblowers is our top priority. whizzla guarantees anonymous and secure communication between the whistleblower and the compliance department.
Reports contain sensitive data. whizzla functions with certified systems that offer the utmost security and data protection requirements, in accordance with German standards.
The administration area continuously affords an overview of all notification procedures, including the status of the procedure, and can make a standard overview available to management, if required.
whizzla is immediately ready to use with standard settings. Adjusting the settings yourself is also quick and easy. whizzla , therefore, adapts to your organisation and requirements with ease.
whizzla helps to achieve more transparency in your organisation. It strengthens your employees' confidence in your organisation, as well as building trust with customers, suppliers and all other business partners within your corporate culture and network. You create a more positive perception of your company because your management is transparent about unfair and illegal behaviour, and takes steps to put an end to such occurrences.
The EU Whistleblower Directive had to be implemented into national law by all member states by the 17th of December, 2021.
If it is not implemented, the Directive will take effect immediately, even without being entered into national legal statutes. The objective of this Directive is to synchronise whistleblowing procedures within wide areas of the economy, industry, as well as public sector. The guidelines define the standards for the protection of whistleblowers. Not all EU countries have implemented it yet. However, no institution should wait any longer due to the risk of fines and possible damages to reputation if such an organisation has failed to set up, or simply set up an inadequate reporting channel.
whizzla meets all requirements and can easily be adapted to any legal changes. Do not delay! Create transparency within your organisation now and activate an exemplary corporate culture, with appropriate compliance measures.
If you are interested in an enterprise solution, please contact us directly.